POPI & GDPR Compliance

From the 1^st of July 2021, the POPI Act in South Africa came into force with companies not complying facing hefty fines and even prison sentences. The onus is on companies to exercise due care when dealing with information relating to their Customers, Suppliers and staff. Note that these requirements are the same as the GDPR requirements when dealing with European countries relating to Data Protection and Security.

There are a number of old well-known software solutions in the market that do not comply with the POPI act, and some tell-tale signs are:

Unsecure databases with no formal user access security such as where users require administrator rights to use the program.
32-bit applications (that don’t support 64-bit processing).
Applications that are not supported on newer operating systems such as Windows 11.
Regular data corruption (often blamed on networks).
Developed using expired programming languages such as Visual Basic.

With Palladium we confirm the following:

Technology

Database

Our products use the latest Microsoft SQL Server database which is arguably the most stable and secure database in the market.

programming-languages

Programming Language

Our product is developed using the Microsoft .Net framework that is constantly updated.

Operating Systems

Our software is accredited on the latest Windows operating systems, whereby our software code is verified that it complies with specific security standards.

programming-languages

Code signing Certification

Our software is digitally signed and trusted with Digicert so you can use our software with confidence.

Software Features

User Security Rights

Palladium has granular user security to restrict user access from General Ledger, Customer and Supplier Accounts as well as Inventory Locations (warehouses). We also have user security rights on each function and report within the system, only allowing users to access what is required.

Audit Trails

Palladium has specific audit trails for specific changes within the system, although these controls can be augmented by using database triggers or using our Palladium Alerts tool that will notify you of any features or function you would like to monitor.

Secure Email Documents (2022 Edition)

We can now password protect the emailed Customer or Supplier documents such as Quotes, Invoices or Statements.

User Inactivity Screen Timeouts (2022 Edition)

You can now set inactivity timeouts whereby users that have been idle for a specific period will be required to Login again.

Email Login Notification (2022 Edition)

You can set user-login notifications that will email the user each time they log in.

Stronger Passwords Policies (2022 Edition)

You can define specific password policies with a min amount of wildcards (!@#$), numeric values, and Caps, as well as an expiry period to enforce strict password controls.

Change Password Security (2022 Edition)

The change password function uses secure tokens with a limited validity period for complete point-to-point verification.

Forgot Password Function (2022 Edition)

The Forgot password function uses secure tokens with a limited validity period for complete point-to-point verification.

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POPI & GDPR Compliance